City of Ojai
  • Ojai, CA, USA
  • 21.86
  • Hourly
  • Other

N/A


The City's Finance Department is seeking temporary Accounting Specialist to assist with a variety of technical tasks related to accounting practices. Please note this is a temporary assignment, with no benefits.

 

DEFINITION

 

Under general supervision, perform a variety of technical accounting duties involved in the preparation, review, and maintenance of financial and statistical records including accounting, accounts payable, accounts receivable, business license, cashiering, and payroll.

 

DISTINGUISHING CHARACTERISTICS

 Accounting Specialist I This is the entry level in the class series.  Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgement in matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established structure or pattern.  Exceptions or changes in procedures are explained in detail as they arise.  Since this class is often used as a training class, employees may have only limited or no directly related work experience.

 

Accounting Specialist II This is the full journey level in the class series.  Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgement and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.  Positions in this class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level requiring three years of experience and successful performance.  When filled from the outside, the employee is required to have prior related experience which allows the employee to meet the qualification standards for the II level.

 

EXAMPLES OF DUTIES

 

  • Answer phones and assist internal and external customers at the Finance Department counter by providing a wide array of information, answering questions, directing customers to various city departments, and resolving problems or complaints.
  • Assist customers, departments, and employees by providing financial information, explaining procedures, and answering questions.
  • Assist in the preparation and monitoring of the City's payroll; perform related payroll functions including balancing and reconciling payroll liabilities, accrual registers, and other payroll functions.
  • Gather, check, and tabulate data used in the preparation of records and reports; research background information and account histories.
  • Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare journal entries.
  • Open, date stamp, and distribute mail.
  • Perform a variety of general clerical duties.
  • Perform other duties as assigned.

EXAMPLES OF DUTIES (continued)

 

  • Prepare a variety of routine reports, statements, and schedules.
  • Prepare and use Excel spreadsheets, incorporating beginning to intermediate level formulas and functionality.
  • Prepare warrant and related reports for City Council, customers, vendors, and other agencies.
  • Process cashier transactions and post cash receipts batches in financial accounting system and prepare daily bank deposits.
  • Reconcile accounts and prepare reports and payments to Federal, State, and other agencies.
  • Understand the structure of a chart of accounts and use it correctly.

 

JOB RELATED AND ESSENTIAL QUALIFICATIONS

 

Knowledge of:

 

  • Basic mathematical principles.
  • Fundamental principles and procedures of financial record keeping.
  • Principles and techniques needed to provide excellent customer service.
  • Standard office procedures, methods and computer equipment.

 

Ability to:

 

  • Communicate clearly and concisely, both orally and in writing.
  • Establish, maintain, and foster positive and harmonious working relationships with coworkers and others contacted in the course of work.
  • Examine and verify financial documents and reports.
  • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
  • Key data at a speed, and accuracy, necessary for successful job performance.
  • Learn and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
  • Learn City business license tax processes and procedures.
  • Perform general clerical, bookkeeping, and accounting work including maintaining appropriate files and compiling information for reports.
  • Perform mathematical computations quickly and accurately.
  • Plan and organize work to meet schedules and timelines.
  • Prepare and maintain a variety of routine financial statements, reports, records and files.
  • Provide attention to detail, maintain organization, manage time, and follow up on information.
  • Understand and follow oral and written instructions, receive corrections, and apply them to future performance.

 

 

Education/Training:

 

Equivalent to a high school diploma supplemented by specialized course work and/or experience in accounting or business practices.

 

Special Requirements:

 

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift up to 25 lbs.; ability to travel to different sites and locations.

 

Possession of, or ability to obtain, an appropriate, valid driver's license.

 

Accounting Specialist I -Minimum Qualifications:

Experience:

 

One year of general bookkeeping and accounts payable experience including customer service and some financial record keeping.

 

Accounting Specialist II - Minimum Qualifications:

 

In addition to the qualifications for Accounting Specialist I:

 

Knowledge of:

 

  • Advanced cash handling and banking procedures.
  • Advanced methods, practices, and procedures used in the area of assignment including accounts payable, accounts receivable, petty cash, cashiering, and billing services.
  • Automated financial management systems.
  • City business license tax processes and procedures.
  • Intermediate knowledge of Excel spreadsheet formulas and functions, setting up new spreadsheets, and working in spreadsheets set up by others.
  • Intermediate accounting and bookkeeping principles and procedures and their application to accounting transactions.
  • Mathematical principles applied to financial and statistical record keeping.
  • Reconciliation of various bank accounts and needed adjustments and corrections.

 

Experience:

 

Three years of experience as an Accounting Specialist I or comparable position.

City of Ojai
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